Agenda 16th August 2017

AGENDA STATUS: AGREED

LINK: Special Meeting 16th August 2017

A. INTRODUCTION (20 minutes)

1. Open Meeting & Welcome
2. Apologies for Absence
3. Officers Resignation (Carole, Cristina and Jane)
4. Election of new Secretary and Treasurer
5. Approval of 3 new Block Reps (Peggy, Louise and Sue)

B. UPDATES (30 minutes)

6. Progress of handover from previous officers

• Bank Accounts (expected end of August)
• Meeting Notes (received 09-08-2017)
• Room Bookings (received)
• Keys for notice boards (received 09-08-2017)
• Contact details for GEM, Architects, Infestation etc (received 09-08-2017)

7. Check/Approve old meeting notes (received)

• 12th October 2016
• 27th April 2017
• 6th June 2017
• 20th June 2017

8. Reassignment of outstanding matters and any updates

• Security (Natasha Dickinson)
• Proposed Pilot for Bins (Gary Nicholls & Susan O’Hara)
• Infestation Issues (Dave Coleman – Camden Pest Control Manager)
• Approaches to Heating Review (David Barns – david.barns@camden.gov.uk )
• Heating problems (Doug Daldry – Director , Gem)

9. New Posters for the notice boards

10. Newsletters and residents participation

11. Constitution and obligations

• Review of Constitution to accommodate recently raised issues
• Obligations to post meeting notes on notice boards (section 11.2)
• Quarterly account reports (section 12.8).

C. CURRENT AND FUTURE VISION (30 minutes)

12. Current and Future Vision

• Setting of priorities and delegating specific areas to people who are interested
• Set long term plans (major repairs, fencing, etc)
• Use of new technology for communication, including use of website(s)
• Social events, etc

D. PREPARING FOR AGM (30 minutes)

13. Annual General Meeting (AGM)

• Preparation for the meeting
• Set a date
• If different from the 17th October 2017 then SPCC room has to be cancelled
• Invite people, councillors, estate officers, etc

E.  A.O.B. (30 minutes)

• Next Committee Meeting – DATE NEEDS TO CHANGE – Tuesday 26th September – The Crowndale Centre – Meeting Room 6, Ground Floor @ 6.00pm – 7.30pm.